Groups

Courses within PolyLearn can contain groups. These groups can be used to separate the students into smaller groups which can collaborate together on activities. There is also the option to make these groups invisible to one another, which can allow the instructor to hide certain groups from seeing one another in the course. This can be helpful to keep roles such as the TA anonymous.

Using Groups


Enabling groups

caution icon

Warnings about groups...

WARNING: Wait to create groups until the Add / Drop period is over... then DELETE those students from your course.

Once a student has been added into a group and they have participated in a group wiki, you cannot change their group association. Changing which group the student is in WILL break the wiki page and it will no longer be viewable to you or the student.

The use of groups within a PolyLearn course is controlled by a setting within the course's settings. This setting is turned off by default and therefore must be turned on in the course in order for the instructor to use groups.

  1. In the Adminstration block, click the Edit settings.
    The edit settings button highlighted within the settings block.
  2. Click the Expand All button in the upper right hand corner to show all settings.
  3. Expand All button

  4. Scroll down to the Groups section. Select either Separate groups or Visible groups from the Group mode pull-down menu.
    • Separate groups - The groups can not see one another within the course.
    • Visible groups - The groups are visible to one another. They can also see the activities that are associated with the other groups.
    A screenshot of the groups settings
  5. Choose whether or not the course will Force group mode. This will make all the activities within the course use groups.
  6. Click Save changes at the bottom of the page.

 


Creating a new group

Once groups are enabled in the course, the instructor will need to create the groups that the users will be separated into. There can be as many groups in the course as the instructor desires.

  1. In the Adminstration block, click the Users.
    The users option highlighted within the settings block.
  2. Click the Groups option underneath the Users heading.
    The groups link highlighted within the settings block.
  3. Click the Create group button.
    the create group button highlighted on the groups page
  4. Enter the Group name.

    Options
    • The Group description will allow the instructor to make a note describing the group, such as the reason for the group or its sample contents.
    • Enrolment keys will cause the user to be automatically added to the group when they enroll in the course using the key.
    • Hide picture will set whether the group's id picture is displayed within the course's activities.
    • New pictures can be uploaded for the group. This picture will display within activities if the Hide picture setting is set to No.
  5. Click Save changes.

 


Adding students to a group

Once there are groups within the course, users within the course, including the instructor, can be added to one or more of the groups.

  1. In the Adminstration block, click the Users.
    The users option highlighted within the settings block.
  2. Click the Groups option underneath the Users heading.
    The groups link highlighted within the settings block.
  3. Click the group from within the Groups list that the instructor will add a user to.
  4. Click the Add/remove users button underneath the Members of list.
    The add/remove users button highlighted on the groups page.
  5. Select the users from the list of Potential members who will be added to the group.
  6. Note: Hold down the "Ctrl" button to select multiple users.
  7. Click the Add button.
    The add button highlighted within the add/remove users page.
  8. Click Back to groups.

 

Grouping the Groups


Creating a new grouping

If you want to make an activity (such as an assignment or a quiz) visible to only one set of users within a course, you need first to put the users into a group and then put them into a grouping. A single grouping can house one group or several groups.

If you assign an activity to a grouping then only the group/grouping that is selected will be able to see and do the activity. It will be invisible to other groups or groupings.

This can be very helpful if you merge course sections and have groups for each section. Then you want to create working groups for graded activities. Those working groups would be added to a Grouping.

NOTE: Make sure all the teams have their groups created first before creating groupings.

  1. In the Adminstration block, click the Users.
    The users option highlighted within the settings block.
  2. Click the Groups option underneath the Users heading.
    The groups link highlighted within the settings block.
  3. Click the Groupings tab at the top of the page.
    the groupings tab highlighted at the top of the page.
  4. Click on the Create grouping button.
  5. Fill in the Grouping name. (note: there is no need to fill in any other filed)
  6. Click Save changes.
  7. On the right of the new grouping, click on the two head icon.
  8. Move the team groups into the groupings.
    NOTE: when you create a team graded activing, such as an Assignment make sure to pick the groupings.



Adding groups to a grouping

Once the grouping is created, the instructor will need to decide what groups will be included within it. These groupings can include as many of the groups as the instructor desires.

  1. In the Adminstration block, click the Users.
    The users option highlighted within the settings block.
  2. Click the Groups option underneath the Users heading.
    The groups link highlighted within the settings block.
  3. Click the Groupings tab at the top of the page.
    the groupings tab highlighted at the top of the page.
  4. Click the Show groups in grouping button within the edit column of the grouping that will have groups added to it.
  5. Select the groups that will be added to the grouping from the Potential members list.
  6. Click the Add button.
    The add button is highlighted within the add/remove groups page.
  7. Click Back to groupings.
    NOTE: when you create a team graded activing, such as an Assignment make sure to pick the groupings.


Managing Groups


Editing a groups settings

The settings, such as the name or picture, for the group can be edited at any time in case the current settings are no longer desired. To do so, follow these steps:

  1. In the Adminstration block, click the Users.
    The users option highlighted within the settings block.
  2. Click the Groups option underneath the Users heading.
    The groups link highlighted within the settings block.
  3. Click the group from within the Groups list in which to edit.
  4. Click the Edit group settings button.
    The edit group settings button highlighted on the groups page.
  5. Edit the settings for the group as desired. Look above for details on editing the group.
  6. Click Save changes when finished editing the group.

 


Removing a student from a group

It is possible to remove students from a group. This can be helpful if groups change members later in the quarter.

  1. In the Adminstration block, click the Users.
    The users option highlighted within the settings block.
  2. Click the Groups option underneath the Users heading.
    The groups link highlighted within the settings block.
  3. Click the group from within the Groups list that the instructor will remove a user from.
  4. Click the Add/remove users button underneath the Members of list.
    The add/remove users button highlighted on the groups page.
  5. Select the users from the list of Group members who will be added to the group.
  6. Click the Remove button.
    The remove button highlighted on the add/remove users page.
  7. Click Back to groups.

 


Viewing the students within a group

It is possible to view which users are within each group.

  1. In the Adminstration block, click the Users.
    The users option highlighted within the settings block.
  2. Click the Groups option underneath the Users heading.
    The groups link highlighted within the settings block.
  3. Click the group from within the Groups list in which to view.
  4. Click the Show members for group button. The members within the group will now be displayed in the Members of column to the right.
    The show members for group button is highlighted on the groups page. Also, the contents of the group are displayed in the members column.

Alternatively, groups can be viewed using the following steps:

  1. In the Navigation block, click on Participants.
  2. Screen image of accessing participants in Navigation block
  3. Near the top of the page, click on the second pull-down menu from the left, and choose the group to view.
  4. Note: This option will appear as either "Separate groups" or "Visible groups", depending on how the group settings have been enabled.
    Screen image of using the pull-down menu to select a group
  5. The group name and its participants are displayed in a box below the pull-down menu.
    Screen image displaying the participants in a selected group

Removing a group

If a certain group is no longer needed, it is possible to remove this group. However, removing the group from the course will not remove the users within that group from the course.

  1. In the Adminstration block, click the Users.
    The users option highlighted within the settings block.
  2. Click the Groups option underneath the Users heading.
    The groups link highlighted within the settings block.
  3. Click the group from within the Groups list to remove.
  4. Click the Delete selected group button.
    The Delete selected group button is highlighted on the groups page.
  5. Click Yes to confirm deletion of the group.

Grading Groups

If you enable groups in the course, then you can view groups within the Gradebook.

  1. In the Adminstration block, click on the Grades.
  2. In the Gradebook, click on the View tab, and the Grader report link.
  3. Click on the Separate groups pull down list to pick the group grades to view.