File Resource

The file resource allows the instructor to add files for the students to view or download. This can help the instructor to distribute handouts or templates for the class activities.
Note: Files can be dragged and dropped into any content section. This can speed up your course development process by not using the File tool.

Note: The File resource ONLY displays ONE file. If you would like a place to put multiple files, please use the Folder resource.

Adding files


Adding a file

video icon Lynda Video

Instructors can upload files that the students will have access to on the course page.

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May not work with MAC Safari

The load wheel may continue to spin and never load the file in Safari. If this occurs, you can either change the Choose license option from All rights reserved, or use Firefox to upload the files.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the expand all link to view all setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the file that is going to be uploaded.
  11. Navigate to the location on your computer in order to find the file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be on the course.
    • Input the name of the Author for the file.
    • Choose license allows the instructor to display the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.

  14. Options
    • Choose the Display method for the file.
      • Automatic is the default selection. This method will choose the best way to display the file.
      • Embed will insert the file directly into the course page.
      • New window will make the file open in a new browser window
      • Force download will make the student download the file when they click on it.
      • Open will make the file open into the browser window.
    • Display resource name causes the name that was input for the resource to be shown on the page..
      Note: This option is only allowed if the Automatic or Embed choices are selected.
    • Display resource description causes the description that was input to be shown on the page.
      Note: This option is only allowed if the Automatic or Embed choices are selected.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
    • Restrict access allows the instructor to set a condition on the assignment until other assignment(s) are completed:
      • Allow access from and Allow access until determine when students can access the activity via a link on the course page.
        Note: The difference between access from/to dates and availability settings for the activity is that outside the set dates the latter allows students to view the activity description, whereas access from/to dates prevent access completely.
      • Grade condition determines any grade conditions which must be met in order to access the activity.
        Note: Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met.
      • Show activity greyed-out, with restriction information / Hide activity entirely determines how the activity displays before conditions have been met.
  15. Choose either Save and return to course or Save and display.


Adding web page content

Instructors can add web page content into PolyLearn so that the students can view it directly in the browser. There are various programs that will allow the instructor to export as a Web Page. These html content files can be added like any other file to the course. Before you can add the content, you should zip all of hte web page content into a single file. This can be done by:

  1. Collect all of the web content into a single folder.
  2. Right click on the folder and choose the appropriate program option to Compress or Add to zip.

Once the folder is zipped, you will need to add it to the course.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the Expand all link to view all setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description (required) into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the zip file that is contains all of the web content.
  11. Navigate to the location on your computer in order to find the file. Click the zip file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be on the course.
    • Input the name of the Author for the file.
    • Choose license allows the instructor to display the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.
  14. Click the Edit tool next to your uploaded zip file.
  15. Click Unzip option.
    the edit tool and unzip options are highligted
  16. Navigate to your base .htm or .html file. This is often called index.html. Click the edit tool next to that file and choose Set main file.
    the set main file option is highlighted
  17. Choose the Display method to be New window in order to make the web content open into a new browser window.
  18. Options
    • Display resource name causes the name that was input for the resource to be shown on the page..
      Note: This option is only allowed if the Automatic or Embed choices are selected.
    • Display resource description causes the description that was input to be shown on the page.
      Note: This option is only allowed if the Automatic or Embed choices are selected.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
    • Restrict access allows the instructor to set a condition on the assignment until other assignment(s) are completed:
      • Allow access from and Allow access until determine when students can access the activity via a link on the course page.
        Note: The difference between access from/to dates and availability settings for the activity is that outside the set dates the latter allows students to view the activity description, whereas access from/to dates prevent access completely.
      • Grade condition determines any grade conditions which must be met in order to access the activity.
        Note: Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met.
      • Show activity greyed-out, with restriction information / Hide activity entirely determines how the activity displays before conditions have been met.
  19. Choose either Save and return to course or Save and display.


Embedding a media file

Instructors can embed media files directly into their courses where the students will be able to view or listen to the media. The instructor has the option to add an image, audio clip, or video file. For more detail on the various file formats and how to add each one to PolyLearn, look at the Multimedia page on our PolyLearn Support site.



Updating a file

Instructors can upload updated files to the course. This allows for files to be replaced with more current versions as items change.

  1. Turn Editing On
  2. Click on the Edit button next to the file that needs to be updated.
  3. Click Add... in order to upload the new file.
  4. Choose Upload a file in the left column.
  5. Click Browse... in order to locate the media that is going to be embedded.
  6. Navigate to the location on your computer in order to find the file. Click the file and then click Open.

  7. Options
    • Enter a name into the Save as box in order to change what the file's name will be on the course.
    • Input the name of the Author for the file.
    • Choose license allows the instructor to display the current licensing option that is applied to the file being uploaded.
  8. Click Upload this file. The new file will be added to the list of files.
  9. Click the icon next to the new version of the file.
    icon next to file boxed
  10. Choose Set main file from the menu of items. The new file will now be what is displayed in the file resource.
  11. Choose either Save and return to course or Save and display.

 

Managing file resources


Editing file options

instructors can edit the file resource that has been added to the course.

  1. Turn Editing On
  2. Click on the Edit button l next to the file that needs to be updated.
  3. Change the settings within the file as desired. For detailed steps regarding the options within the file resource see above.
  4. Choose either Save and return to course or Save and display when the desired changes are finished.

 

Downloading a file

The instructor can download a file that they have previously added to the course. This allows them to also download files within the resource that are not set as the main file to download.

  1. Turn Editing On
  2. Click on the Edit buttonl next to the file that needs to be updated.
  3. Click the icon next to the version of the file that is going to be downloaded.
    icon next to file boxed
  4. Choose Download from the menu of items.

 

Removing a file

The instructor can remove past versions of files that are no longer needed. It is not necessary to remove the entire resource from the course.

  1. Turn Editing On
  2. Click on the Edit button next to the file that needs to be updated.
  3. Click the icon next to the version of the file that is going to be removed.
    icon next to file boxed
  4. Choose Delete from the menu of items.
  5. A confirmation message will appear. Click Yes.


File permissions

The file permissions are established by the system's administrator. The permissions are given to the various roles in order to grant them the ability to perform actions within the resource. The instructor can view these permissions with these steps:

  1. Turn Editing On
  2. Click on the Edit button next to the file that is going to be checked.
  3. In the Administration block, click the Permissions to view all possible capabilities pertaining to a file, and which roles have access to each capability. Alternatively, click the Check permissions button specifically view an a list of all enrolled individuals in the course.
  4. Click on the user's name to check and then click Show this user's permissions.
    Note: Type the user's name into the search box in order to refine the display and more easily locate the intended user.
  5. This page lists all of the various actions that are capable within the resource. The list will tell whether or not the user is capable of each action.