File Resource

The file resource allows the instructor to add files for the students to view or download. This can help the instructor to distribute handouts or templates for the class activities.
Note: Files can be dragged and dropped into any content section. This can speed up your course development process by not using the File tool.

Note: The File resource ONLY displays ONE file. If you would like a place to put multiple files, please use the Folder resource.

Adding files


Adding a file

Instructors can upload files that the students will have access to on the course page.

Drag & Drop

  1. Find the file on your computer.
    Screen image of the file window and a PolyLearn course shell.
  2. Click on the file in the file window and drag it onto the PolyLearn course shell.
    Screen image of a file dragged into a PolyLearn course shell.
  3. You can rename the file. Click on the pencil icon on the right of the file name. Type in the new name and click on your Return/Enter key on your keyboard.
    Screen image of PolyLearn's renaming a file view.


Upload Files

light bulb icon

May not work with MAC Safari

The load wheel may continue to spin and never load the file in Safari. If this occurs, you can either change the Choose license option from All rights reserved, or use Firefox to upload the files.

  1. Select Turn editing on.
  2. Click on the Add an activity or resource link.
    file resource boxed
  3. Choose the File tool.
  4. Click the expand all link to view all setting boxes
  5. expand

  6. Under the General section, type the Name (required) of the file into the text box.
  7. Type the Description into the text box.
  8. Click Add... in order to choose which file to add.
  9. Choose Upload a file in the left column.
  10. Click Browse... in order to locate the file that is going to be uploaded.
  11. Navigate to the location on your computer in order to find the file. Click the file and then click Open.

  12. Options
    • Enter a name into the Save as box in order to change what the file's name will be on the course.
    • Input the name of the Author for the file.
    • Choose license allows the instructor to display the current licensing option that is applied to the file being uploaded.
  13. Click Upload this file.

  14. Options
    • Choose the Display method for the file.
      • Automatic is the default selection. This method will choose the best way to display the file.
      • Embed will insert the file directly into the course page.
      • New window will make the file open in a new browser window
      • Force download will make the student download the file when they click on it.
      • Open will make the file open into the browser window.
    • Display resource name causes the name that was input for the resource to be shown on the page..
      Note: This option is only allowed if the Automatic or Embed choices are selected.
    • Display resource description causes the description that was input to be shown on the page.
      Note: This option is only allowed if the Automatic or Embed choices are selected.
    • Use filters on file content, with advanced options shown, allows the course to filter content that is being uploaded. The instructor can choose to filter no files, all files, or only HTML files.
    • Visible sets whether or not the students can view the resource.
    • ID number allows the instructor to add an ID to the resource that can be linked to an ID in the Gradebook
    • Restrict access allows the instructor to set a condition on the assignment until other assignment(s) are completed:

    • Add restrict access image
      Restrict Access menu image
    • Date: Access can be restricted from or until a certain date and time.
      Note: ALL dates must be changed when copying courses. [We recommend that you do not use the DATE option in Restrict access. Dates can be set above within the Availability.]
    • Grade: determines grade conditions which must be met in order to access the activity.
      Note: Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met.
    • Group: If groups are used in the course, it is possible to restrict the activity to a certain group.
    • User Profile determines access based on fields within the student's profile, such as department or email.
    • Restriction Set allows you to set nested restrictions (of those listed above).
  15. Choose either Save and return to course or Save and display.


Adding (ZIP) content

Instructors can many files within a folder into PolyLearn so that the students can access them within the course. There are various programs that will allow the instructor to compress folders into ZIP files. This can be done by:

  1. Collect all of the files into a single folder.
  2. Right click on the folder and choose the appropriate program option to Compress or Add to zip.

Once the folder is zipped, you will need to add it to the course.

  1. Click on the Add an activity or resource link.
    file resource boxed
  2. Choose the File tool.
  3. Click the Expand all link to view all setting boxes
  4. expand

  5. Under the General section, type the Name (required) of the file into the text box.
  6. Type the Description into the text box.
  7. Click Add... in order to choose which file to add.
  8. Choose Upload a file in the left column.
  9. Click Browse... in order to locate the zip file that is contains all of the web content.
  10. Navigate to the location on your computer in order to find the file. Click the zip file and then click Open.

  11. Options
    • Enter a name into the Save as box in order to change what the file's name will be on the course.
    • Input the name of the Author for the file.
    • Choose license allows the instructor to display the current licensing option that is applied to the file being uploaded.
  12. Click Upload this file.
  13. Click on the Zip file.
  14. Click Unzip option, then Update.
    the edit tool and unzip options are highligted
  15. Choose either Save and return to course or Save and display.


Linking to OneDrive

Cal Poly users have access to OneDrive via the Portal. People can create, edit, and store files on OneDrive. Now faculty can choose to link their OneDrive file to their PolyLearn course shell. This will allow faculty to have "one" file that can be modified anytime and linked to multiple PolyLearn sections. Now faculty will not have to modify the file in PolyLearn for each section to update a file.

  1. Click on the Add an activity or resource link.
    file resource boxed
  2. Choose the File tool.
  3. Click the Expand all link to view all setting boxes
  4. expand

  5. Under the General section, type the Name (required) of the file into the text box.
  6. Click Add... in order to choose which file to add.
  7. Choose Upload a file in the left corner.
    add file screen image
  8. Choose OneDrive and click on the Log in to your account button.
    OneDrive link screen image
  9. Click on the Cal Poly account. You will need to have an active login to the Cal Poly Portal. It may ask you to login again.
    screen image of OneDrvie login
  10. Select the file you want to link.
    screen image of file selection
  11. Click on the Select this file button.
    screen image of select file button
  12. Scroll to the bottom of the page and click on the Save and return to course or Save and display button.

Embedding a media file

Instructors can embed media files directly into their courses where the students will be able to view or listen to the media.
The instructor has the option to add an image. For more detail on the various file formats and how to add each one to PolyLearn, look at the Multimedia page on our PolyLearn Support site.
Audio and video files are Download only. Please see more information aobut YouTube.


Updating a file

Instructors can upload updated files to the course. This allows for files to be replaced with more current versions as items change.

  1. Click on the Edit button next to the file that needs to be updated.
  2. Click Add... in order to upload the new file.
  3. Choose Upload a file in the left column.
  4. Click Browse... in order to locate the media that is going to be embedded.
  5. Navigate to the location on your computer in order to find the file. Click the file and then click Open.

  6. Options
    • Enter a name into the Save as box in order to change what the file's name will be on the course.
    • Input the name of the Author for the file.
    • Choose license allows the instructor to display the current licensing option that is applied to the file being uploaded.
  7. Click Upload this file. The new file will be added to the list of files.
  8. Click on the file to open the editing window. Click on the Set main file tab.
    icon next to file boxed
  9. Choose Set main file from the menu of items. The new file will now be what is displayed in the file resource.
  10. Choose either Save and return to course or Save and display.

 

Managing file resources


Editing file options

instructors can edit the file resource that has been added to the course.

  1. Click on the Edit button l next to the file that needs to be updated.
  2. Change the settings within the file as desired. For detailed steps regarding the options within the file resource see above.
  3. Choose either Save and return to course or Save and display when the desired changes are finished.

 

Downloading a file

The instructor can download a file that they have previously added to the course. This allows them to also download files within the resource that are not set as the main file to download.

  1. Click on the Edit button next to the file that needs to be updated.
  2. Click the icon next to the version of the file that is going to be downloaded.
    icon next to file boxed
  3. Choose Download from the menu of items.

 

Removing a file

The instructor can remove past versions of files that are no longer needed. It is not necessary to remove the entire resource from the course.

  1. Click on the Edit button next to the file that needs to be updated.
  2. Click the icon next to the version of the file that is going to be removed.
    icon next to file boxed
  3. Choose Delete from the menu of items.
  4. A confirmation message will appear. Click Yes.