PolyLearn Support

Information Technology Services

Adding folders

Instructors can add a folder to their course where various other resources can be stored. This can be useful for organizing the resources that are being made available to the students.

1. Select Turn editing on.
2. Click on the Add a resource pull-down list.
   
   
3. Choose the Folder resource.
4. Under the General section, type the Name (required) of the folder into the text box.
5. Type the Description (required) into the text box.
   
   Options
• Click Add... to add a file to the new folder. For greater details look at steps 3-7 below.
  
• Visible sets whether or not the students can view the resource.
• ID number allows the instructor to add an ID to the resource that can be linked to an ID in the gradebook.
• Restrict access allows the instructor to set a condition on the assignment until other assignment(s) are completed:
  • Allow access from and Allow access until determine when students can access the activity via a link on the course page.
    Note: The difference between access from/to dates and availability settings for the activity is that outside the set dates the latter allows students to view the activity description, whereas access from/to dates prevent access completely.
  • Grade condition determines any grade conditions which must be met in order to access the activity.
    Note: Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met.
  • Show activity greyed-out, with restriction information / Hide activity entirely determines how the activity displays before conditions have been met.
    
6. Choose either Save and return to course or Save and display.

 

Managing folders

Updating a folder

There are numerous ways that the instructor can keep the folder resource up to date. By adding current files and removing outdated ones the instructor can be sure that the items being given to the students is relevant and useful.

Adding a new file

It is possible to add new files after the folder has been created in order to keep newer material accessible to the students.

1. Click the name of the folder that will receive the added file.
2. Click the Edit button at the bottom of your folder items.
3. Click Add... in order to choose which file to add.
4. Choose Upload a file in the left column.
5. Click Browse... in order to locate the file that is going to be uploaded.
6. Navigate to the location on your computer in order to find the file. Click the file and then click Open.
   
   
Options
• Enter a name into the Save as box in order to change what the file's name will be on the course.
• Input the name of the Author for the file.
• Choose license allows the instructor to display the current licensing option that is applied to the file being uploaded.
7. Click Upload this file.
8. Click Submit.

Removing a file

In order to clear out unnecessary files, it is possible to delete files from the folders.

1. Click the name of the folder that will have the file deleted.
2. Click the Edit button at the bottom of your folder items.
3. Click the icon next to the file that is going to be removed.
   
4. Choose Delete from the menu of options.

 

Changing settings

It is possible to edit the folders settings after the creation of the folder.

1. Click the name of the folder that will be edited.
2. Click Edit settings in the Settings block.
3. Edit the settings within the folder that were going to be edited. For greater detail on the options within a folder see above.
4. Choose either Save and return to course or Save and display.

 

Folder permissions

The folder permissions are established by the system's administrator. The permissions are given to the various roles in order to grant them the ability to perform actions within the resource. The instructor can view these permissions with these steps:

1. Click on the existing folder resource.
2. In the Settings block, click the Permissions to view all possible capabilities pertaining to folders, and which roles have access to each capability. Alternatively, click the Check permissions button specifically view an a list of all enrolled individuals in the course.
3. Click on the user's name to check and then click Show this user's permissions.
   Note: Type the user's name into the search box in order to refine the display and more easily locate the intended user.
4. This page lists all of the various actions that are capable within the resource. The list will tell whether or not the user is capable of each action.