Also check the Known Issues page for identified problems and workarounds if your question is not listed below.
Table of Contents
- How do I use this Gradebook?
- Students get a grade notification for assignment grade
- Download all submissions creates folders
- Overridden Gradebook items
- Gradebook - current grade / excluding empty
- How do I drop the lowest score for a category?
- Grades are overridden or excluded which effect the grade totals
- I can't enter grades for a category I've created in Grades
- Quiz results are not displayed in the gradebook
- I can't find a block that was previously on my course page, how do I get it back?
- PolyLearn Course Shells Hidden
- Portal doesn't show that PolyLearn is ON
- Course Copy Wizard doesn't work
- Gradebook averages are not correct
- Merging course sections
- I can't find a past course for importing
- PolyLearn courses not appearing in the Portal (My Classes)
- Orphaned Activities appeared in my current course after copying
- Students not enrolled in my class are in Groups and Grades
- Students can't access my course
- Problem requiring data from server
- Unable to Drag & Drop or see Icons with Internet Explorer
- Students are unable to submit exams after "submitted before time" expires
- Running Total in the Gradebook Doesn't Work
- When using the Files resource only one file displays
- Students are unable to use QuickMail
- My Private Files are missing in PolyLearn
- The File Picker and Private Files tools look different
- When I download Grades, I can only see 10 students. Where are the others?
- Images in PolyLearn are SLOW to load
- Files can't be opened from my students
- Is there a feature similar to Blackboard's Course Statistics in PolyLearn?
- How do I add more topic blocks/sections to my course?
- How do I add a course banner to my course?
- I want to display the description next to the link on the main course page
- Can I upload Quiz/Survey questions from Excel into PolyLearn?
- Students can't view PDFs on their iPad or iPhone
- iClicker: Can't use the PolyLearn roster
- I can't find the Settings block
- I can't upload file in my browser
- The file picker in Safari will not load files
- Students can't view my file on their iPad
- Quiz: Immediate Feedback
- I can't find a file I uploaded previously
- I forgot my password
- How to login
- Latest news always sends email to students
- Forum doesn't send emails to students
- I can't delete a page from a Wiki
- Students can't see my syllabus
- Import added extra content
At anytime if PolyLearn courses are "Hidden", please notify PolyLearn Support (M-F 8-5pm) and the ITS Service Desk (756-7000) right away. Once course have been shown, the Portal will cache information for 4 hours and will not show the PolyLearn buttons for students until the 4 hours have passed. Students can still access the course via the Portal’s > PolyLearn Home link now.
The override is created when users populated the Gradebook and not the Assignment grading space.
If you would like to quickly grade the assignment, click on the pencil icon on the right of the assignment name to view the “Single view” and grade on that page. Then Save.
Even if you choose NOT to notify students after grading an assignment, PolyLearn is still emailing your students that you have finished grading their assignment. The PolyLearn Team is working on address this, but in the meantime if you HIDE the assignment in the Gradebook...students will NOT get notifications.
If you choose to download all submissions in the Assignment tool, you will noticed a ZIP file that when opened has a folder for each students' file. This creates a folder structure that supports audio feedback grading. Since 11/6, there is a new option to "download as separate folders" at the bottom of the View all submission page. So if you do not want folder, do not check the box.
As long as you are using Categories (weighted mean of grades OR simple weighted mean of grades), the running total should display. Make sure that the Aggregate only non-empty grades is checked for the course and categories and check the first box for the Aggregate including subcategories. Please see the Gradebook tutorial for more information.
Each PolyLearn course shell is populated with students via PeopleSoft. When students enroll that data is sent to PolyLearn. When a student drops a course, that data is also sent to PolyLearn. PolyLearn doesn't remove dropped students from the course shells. After 72 hours from the dropped data feed, PolyLearn will add the students name to a list which allows the instructor of record to "delete" the students from the PolyLearn course shell. Until the instructor deletes these students, they will be listed in the Gradebook and will affect the activities' average.
If you are using the Import tool and can not find the course you want to copy the files from (taught in the past), then it could be that the course is not located on that server. Using the Course Copy Wizard tool would allow you to copy course content from past years into the current quarter. For more information, please see our support site.
If PolyDATA is down, then courses will not appear in the My Classes portlet on the Portal. People can still access their PolyLearn courses by clicking on the PolyLearn Home link.
Use Firefox, Safari or Chrome. IE is not a good browser for PolyLearn. Many of the tools do not work in IE.
Recommended minimum browser:
- Firefox 4
- Internet Explorer 10 - Really should use a different browser than IE (required for drag and drop of files from outside the browser into Moodle)
- Safari 5
- Google Chrome 11
PolyLearn courses should be accessible the Portal > My Classes link. You can also look at PolyLearn course shells within the PolyLearn system. Go to the PolyLearn Home link at the bottom of the My Classes channel.
...once in PolyLearn, click on the My Courses link in the Info Block. The page will display a page with your courses listed by quarter in a tab format.
If you still can not find your course shell, then it may be that your department scheduler has not assigned you to be the "Instructor of Record" for that course in PeopleSoft. Please contact your Department Scheduler who would notify University Scheduling and the course shell will be added the next day in the morning data feed.
After you have copied content from another course into your current course, you may have Orphaned Activities on each Content block. Also the Edit Summary would be missing from the Content block as well. You can fix this by going into the Edit Settings and changing the Number of Sections to a larger number than the default 10, will bring back your Content blocks and the text.turn on the course in PolyLearn, it will take a while before the icon in the Portal will change. Students will not see the "P PolyLearn" next to their course right away. It may take 4 hours for the Portal displays the P PolyLearn.
In the mean time, students can always access PolyLearn via the PolyLearn Home link.
Instructors can tell that the course is on via their PolyLearn Navigation block...
...when the course ID is not greyed out anymore when the course is ON.
If the "Close the quiz" time is set, the option for "When time expires" was defaulted to "Attempts must be submitted before time expires, or they are not counted". With this setting, students will not be able to submit their quiz after the time has expired and there will not be any questions to grade. Please make sure to use other options when the Quiz settings. Please see your tutorials for more information.
The File resourse only is set up to allow one file to be viewed, no matter how many files you upload into the tool. If you would like to have multiple files available, try using the Folder resource. In addition, files can be dragged and dropped into any content section, this can speed up your course development process by not using the file tool.
You can now merge your own course sections. After the course is merged, students who are not enrolled in the main course will see the "PolyLearn" button in the the PolyLean Access - You are NOT officially enrolled in these classes, space.
If the student had "waitlisted" the course during the enrollment period, they may see the "PolyLearn" button within the "WaitListed" section.
After our last update to Moodle 2.3.6, the QuickMail tool is not allowing students to email outside of their groups. This is being worked on, but in the mean time the Instructor can create a group for the whole class (including the instructor) to allow the students to use the QuickMail tool fully. To create a group for the whole class, please see the support page for groups.
The My Private Files information is located in the PolyLearn system AY 2011-2012 (last academic year). Private files in the AY 2011-2012 (Fall 2011 - Summer 2012) system can be exported and imported into the AY 2012-2013 (Fall 2012 - Summer 2013) systems. BUT, before you import all your files over, you may be interested in the NEW PolyLearn (Moodle 2.3) tools that allow you to drag and drop your files into your course as well as the My Private Files tool.
The NEW PolyLearn (Moodle 2.3) sytem allows you to drag and drop files into the course and into the Private Files. The File picker for the course and Private Files is also different.
When a student drops from your course in PASS, they are suspended from the PolyLearn course. Suspended students cannot access the PolyLearn course, but their names are still listed in the downloaded gradebook file and placed into groups.
The instructor can delete these suspended students if the students has been suspended for 72 consecutive hours. Deleting these students will remove them from the course.
To learn more about this tool, please view the Users tutorial.
Please view the online tutorial. If you try to open an OpenDocument Spreadsheet (ODS) file in Excel, you will only see 10 students. If you download the Grades as an Excel Spreadsheet file (CSV), you will see all the students' grades.
The Settings and Navigation blocks cannot be deleted. If you can't find either of these blocks, you most likely "docked" them (other blocks can be docked and/or deleted). For more information, please see the Blocks page.
When placing an image on a web page your image should be only as large
as it needs to be to display correctly on the page. If your image is too
large (800 x 600) and you resize it on the web page editor (using something
like PolyLearn), the file size is not reduced, just the image size. If
you reduce the image size in Photoshop to display the correct size on the
web page you can save file space/size and allow the viewers to view the
image quicker. Please see the Photo Optimization page for more information.
It may be that your student has uploaded a file that has an incorrect file name, such as; "l1.2 Research Document.pdf". In this case the extra period in the file name confuses the computer system and so then the computer is unsure of the file type (i.e., in this case, PDF). This problem may cause the file not to open. People sharing files outside of their own computers can prevent these types of problems by following the naming conventions as shown under the "Correct" column below:
- Dog Ran.doc
- the dog ran over the road to a field and chased the cat to the park.doc
By default, your course shell has 10 topic sections on the main course page. For more information, please view the Edit Settings page.
A course banner is simply an image you insert into the first content section within the Edit Summary section of the course. To do this, follow the guide on the Support page.
This feature will be available in Moodle 2.2. We are currently running Moodle 2.1 and will update to Moodle 2.2 in the future (TBD).
You must have your gradebook set up with categories (accomplished through the Categories and items tab, see Grades). Once you have categories set up, you can drop the lowest 1-20 grades in each category. For more information, please see the Grade page.
The instructor can chose to exclude a student grade so it doesn't count against their total, but sometimes this "exclude" setting is picked on accident and effects the grade totals (less than earned). The instructor can fix the setting, please see the support page on excluded grades. It is also possible to override grades and it can also effect the grade total (less than earned). Please see the support page on overridden grades.
Categories are only used for organizing and weighting your PolyLearn gradebook - they cannot have grades entered into them in the Grader report. You must add a grade item to the category to enter grades into in the Grader report. For more information, please view the Grades page.
As long as you can create the questions as a GIFT or XML file, you can import them into Polylearn. Though questions from the Question bank can be exported in various formats (i.e., GIFT, Moodle XML, etc.), these formats are only intended for transferring questions to another PolyLearn course where they can be imported. The export formats cannot be edited outside of PolyLearn.
If you would like your students to view your PDF files on their iPad or iPhone, make sure to set the "Display" option of the file to OPEN. The Display pull-down menu can be found in the Appearance area of the "Update File" page. With editing turned on, click on the edit/update icon (little hand with a pencil) next to the file to get to this page.
You go to Grades, then Export. Select a plain text file with tabs and download. Change the "First Name" to "Surname". Follow the iClicker guide provided by the vender.
If you are using the IE 9 browser, you may not be able to see the PolyLearn courses in the My Classes channel on the Portal. In order to see these courses, the user can enable the compatibility mode of the browser. To do this, follow the guide on the Tech Requirements page to activate the compatibility view for PolyLearn.
Blocks can be docked and appear to be missing from your course page. You can undock the block so it will appear on the right or left of the course content. See the Add Blocks page for more information.
Some browsers are not fully supported by Moodle. Most features will work in all browsers but if your browser is failing for any reason, click on the Browser Checker link to see if your browser is supported for PolyLearn (Moodle) 2.1. Also, view the Tech Requirements page to see a full breakdown on supported platforms and how to get PolyLearn working in the various browsers.
While using Safari on your MAC, you may find that the loading wheel will spin and the file doesn't ever load. If this happens you can either pick the Creative Commons in the Choose License pull-down list or use Firefox to download the file. See File Management for more information.
The Display option for the file can prevent your students from viewing the whole file on their iPad or other mobile device. Instructors can change their file Display to allow mobile users to view the file. See Add File for more information.
A student can "check" their answer during the quiz attempt. Checking an answer is the same as submitting only that answer for grading. When the quiz is set to only one attempt, the student can't go back and change the answer. When there are multiple attempts, they can just attempt the quiz again knowing the right answer or at least that their answer was wrong. Even though there is a message at the end of the quiz that you can review and change your answers, checked questions cannot be changed.
When uploading a file from Firefox Mobile, the file names will be wrong. The instructor will need to rename the file after uploading it by clicking the page icon next to the file and choosing Rename. The file extension will also need to be changed as it will currently be null. Change the extension to whatever it was in the original file, such as .docx, .xlsx, or .ppt. Click Rename once the correct file name is input.
PolyLearn course shells are automatically created and unavailable for students to view. To turn the course on for students to view, set the Availability option in the Edit Settings tutorial.
All users (Cal Poly faculty, staff, and students) login to PolyLearn through the My CalPoly Portal (http://my.calpoly.edu).
- Visit the Cal Poly Password Manager if you have forgotten your My Cal Poly Password.
- If this doesn't work, visit Password Help.
- Cal Poly Passwords expire annually. If your password has expired, visit Password Help.
All users (Cal Poly faculty, staff, and students) login to PolyLearn through the My CalPoly Portal. Please view the How to Login tutorial for additional information.
When posting to the News forum, remember that the content is immediately emailed to the student, regardless of what time frame it is addressing, so try to include a date in the topic in order to lessen the confusion over news. Since the Latest News / News forum will send email that day to students, due dates in the message will help to avoid misunderstandings on deadlines.
Forums subscriptions will send an email for each forum post. The Instructor can set the forum to allow students to choose if they want emails or force the email subscription.
NOTE: Only Standard forum for general use: Optional or Forced subscriptions works. This bug is being addressed.
To delete a wiki page created by an instructor or a student, click on the Wiki activity. Then, click on the Administration tab, and an "X" beside the name of the wiki page will appear. Clicking the "X" will remove that page. See Deleting a Wiki Page for more information.
NOTE: You can only delete the page if you are currently not on the page you are trying to delete.
The easiest way to find a file within your course is through the file picker. Although unconventional, the file picker will display all the files currently on the site, separated into folders according to the activity or resource that each file was added to. The downside is that you will have to blindly search through folders if you have no idea where the file is. In future versions of PolyLearn, a search function for the file picker is planned; however, at this time there is no date for when it will be implemented.
To find files via the file picker:
- Click Turn editing on.
- Click the Add a resource pull-down menu, and select File. Note: There are many ways to access the file picker; this is just one example.
- In the Content section, click the Add... button.
- On the left side of the file picker window, select Server files.
- Notice there are folders for each activity and resource in your site. Click the folder that you think would most likely contain the file, and navigate through any subfolders if necessary. Repeat until the file is found.
- Once the file is found, make note of where the file is located. This is easily done via the breadcrumb trail:
- If it is necessary to download the file, go to the file location (through the course site, not through the file picker) and select to edit the activity/resource. There should be an option to download the file.
Note: The breadcrumb trail provides a "path" to the file. Using the image above as an example, the path to the Kiwi.jpg file is as follows: System, current academic term (Miscellaneous), name of the course (Dennis-Test-Course), name of the activity/resource (Wiki Kiwi), name of the section in the activity/resource (Description).
Note: If the file still cannot be found, check if you uploaded it to My Private Files, as these personal files do not appear in the Server files section of the file picker. If the file is not in My Private Files, you may have accidentally deleted it, or did not confirm (clicked "Save changes") the file upload.
When adding content to a resource, it is important to remember that there is a text box that is designated for resource content. If the instructor accidentally adds the content to the description text box, the students will not be able to easily see this. Therefore, make certain to add the content to the correct location in order to make it as easy as possible for the students to make use of the resource.
When importing in PolyLearn, the instructor has the ability to select what is being imported. If the instructor chooses to simply import all the content, there will be some duplicate items being added. In order to clean up that content, look at the tutorial for cleaning up imported content.
If student quiz scores are not displaying in the gradebook, it may be caused by the fact that the quiz has its maximum points set to zero. To check if this is the case, perform the following check:
- Click on the quiz activity.
- In the Administration block, click on Edit Quiz.
- A Maximum grade category is shown. If it is set to zero, change it to the maximum possible points for the quiz, and click Save.
- Go back to the main page, and click on the quiz activity again.
- Click on the Attempts: ## link.
- Click the Regrade all button.
- Go to the gradebook. There should now be a column for the quiz, as well as the student scores.