Scheduled Maintenance


Sunday Morning Maintenance

Sunday mornings from 6 AM - Noon, Cal Poly performs maintenance on their computer systems. The PolyLearn system is required to stay up-to-date with security patches and system updates on a regular bases. Occasionally, we are also able to install enhancements or their party plugins as well.

Dates

Updates, Enhancements & Patches

Sunday, May 7, 2017   -    8 to Noon

  • security patches installed
  • no longer able to copy a course into itself
  • no longer able to trigger multiple course copies at once. When the import button is clicked, it will go away and a loading message is shown.
  • the course category is now shown in the course selection table on the Course Copy page
  • for courses larger than 2GB an error message is shown to the user to let them know why the course copy failed.
  • AY14-15 (Fall 14 - Sum 15) and AY15-16 (Fall 15 - Sum 16) will be moved to another instance to provide more disk space for AY16-17 (Fall 16 - Sum 17) and Miscellaneous. Users will continue to access those systems as before.
Sunday, June 4, 2017   -   7 to Noon
  • system-wide database updates (including the Portal, email, calendar, and other tools) 7am - 8:30 am
  • PolyLearn security and bug patches
  • another PolyLearn server added for improved performance
  • process improvements for performance of document manage
  • additional server for Academic Year 2017-2018
Sunday, July 2, 2017   -    8 to Noon
  • security patches
  • performance enhancements
  • improve Grade Roster’s “Import PolyLearn Grades” tool to support groups
  • iClicker Cloud and Classic plugins
Sunday, August 13, 2017   -    8 to Noon
  • Speed up the connection between PolyLearn and the Portal.
  • Update the database
Sunday, September 10, 2017   -   8 to Noon
  • Upgrade to Moodle 3.3
  • Bulk editing for Completion Tracking settings
  • No more orphaned Topics/Weeks
  • Portfolium plugin
Sunday, October 1, 2017   -   8 to Noon
  • security patches
  • performance enhancements
  • OneDrive (10/06/17)
  • Google DOC to PDF conversion (10/06/17)
Sunday, November 19, 2017   -   8 to Noon
  • Forum release dates and delayed email enhancement
  • The Grade Forecast report upgrade
  • The Course Copy tool update
  • The menu button for mobile screens has been fixed
  • The fix for printing assignments form the Grader tool
  • Updating QuickMail to the latest version
  • Update PHP, Apache, and ghostscript to the latest version
Sunday, January 21, 2017   - 8 to Noon
Sunday, February 11, 2017   - 8 to Noon
  • change timeout to 6 hrs
  • update SSO (Single Sign On)
  • modify the database to prevent stacking
  • change quiz auto save to 1 min
  • remove old themes that no longer work with the current PolyLearn
Sunday, March 25, 2017   - 8 to Noon
  • Upgrade to Moodle 3.4
  • Improved Dashboard
  • Database Activity enabled
  • User Tours
  • Calendar drag and drop
  • Assignment - accepted file types
  • Completion overrides
Sunday, April 29, 2017   - 8 to Noon
  • security patches
  • 3.4.3 update
  • QuickMail update
  • Questionnaire update
  • Group self-selection update
  • Completion progress block update
  • More font colors for ATTO update
Sunday, June 3, 2017   - 8 to Noon
  • Install next Academic Year 2018-2019 system
  • All links are underlined except for the header and blocks
  • The Reset button has been moved to the bottom left side of the Assignment > Grading tool
  • The Atto plugin now includes title, h1 and h2 sizes.
  • The accessibility checker has been updated to properly detect h1 and h2 and color contrast on Firefox.
  • Upgraded to Moodle 3.4.3
  • Admins now see all courses when they restore from backup
  • The font size of table captions have been reduced
  • Notifications are now posted on the top to remove need for adding a block
Sunday, July 15, 2017   - 8 to Noon
  • TinyMCE Math update
  • Scheduler plugin
  • Warning message when instructor copies same course more than once
Sunday, September 9, 2017   - 8 to Noon
  • New theme - Boost enabled
  • Respondus LockDown Browser plugin
  • Moodle 3.4.4 install
  • Revert course tool
  • Automatic removal of dropped student
Sunday, October 14, 2018 - 8 - Noon
  • Update to 3.4.5
  • Boost theme update
  • Additional server to manage Ally processing (future tool added - TBD)
  • Removed AY_2015-2016 courses
Sunday, November 11, 2018 - 8 - Noon
  • Change alt text for Boost menus (System and Course Menu)
  • Fix notice in Boost so it doesn't cover content
  • Update Boost - Atto editor's tables (board, padding, captions)
  • Removed underline text in Boost blocks
  • Created smaller quiz navigation at bottom
  • Default "Turn editing on" when instructor open a course
  • Allow empleid to import grades

Upgrades to PolyLearn


Yearly Maintenance (Removal of Old Courses)

Each academic year, the past courses, which are more than eight quarters old, will be deleted from PolyLearn each Fall quarter. Course content can be copied to current courses with the Course Copy and you can also Backup courses and saved them on your desktop.

Course Removal Schedule

Courses to be Removed

Date for Removal

AY_2012-2013
(Fall 2012- Sum. 2013)

September 2015

AY_2013-2014
(Fall 2013 - Sum. 2014)

September 16, 2016

AY_2014-2015
(Fall 2014- Sum. 2015)

September 29, 2017

AY_2015-2016
(Fall 2015 - Sum. 2016)

October 14, 2018

AY_2016-107
(Fall 2016 - Sum. 2017)

October 13, 2019